Welcome to Carnegiecentre.com! In this article, we will provide you with all the necessary information regarding accommodation for the BWF AGM 2024. We understand the importance of a comfortable stay during such events, and we want to ensure that you have a seamless experience.
Official Hotel – Holiday Inn Chengdu City West
To make your stay as convenient as possible, the official hotel for the event is the Holiday Inn Chengdu City West. It is essential for each member to book and pay for their accommodation at this hotel by the deadline of Friday, April 5th.
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Room Rates and Reimbursement
The Holiday Inn Chengdu City West offers various room options with different rates. Each room includes two complimentary breakfasts, allowing delegates to share rooms if desired. The reimbursement rate for the Standard King/Twin room, which is USD 92 per night, will be provided for one delegate for three nights. If the delegate also attends their Continental Confederation AGM in Chengdu, the reimbursement will cover four nights. Please note that the reimbursement will be processed within three weeks after the AGM.
Here are the room rates for your reference:
- Standard King/Twin: USD 92 (reimbursement rate)
- Deluxe King/Twin: USD 106
- Executive Club King: USD 134
Booking Options
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To book your accommodation, you have two options:
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Online Booking – Credit Card Payment: To secure your booking, provide your credit card details as instructed in the attached documents.
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Manual Booking – Bank Transfer Payment: Complete the booking form provided and send it to the organizers. They will send you an invoice, and you can make the payment via bank transfer using the invoice number.
If you encounter any difficulties during the payment process, please don’t hesitate to contact Patricia at [email protected]
Check-in/Check-out and Terms
Check-in time at the hotel is at 14:00 hrs, and check-out time is at 12:00 hrs. Early check-in requests are subject to availability. For guests arriving to check-in between 08:00 hrs to 14:00 hrs, a full-day surcharge will apply. Late check-out until 18:00 hrs will be charged at 50% of the room rate. Any departures after 18:00 hrs will be charged at the full rate. In case of cancellation, a late cancellation charge equivalent to one-night stay will apply if notified after Monday, April 15th. Please ensure to provide written notice to the hotel for any cancellations.
Deposit on Check-in
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Upon check-in, the hotel will require a deposit of CNY500 (USD70) for guarantee purposes. It’s important to note that this deposit does not cover additional expenses such as long-distance phone calls, room service, mini-bar, and laundry. In the absence of a deposit, the mini-bar will be locked, and all services will be on a cash basis.
Key Dates – Towards the AGM 2024
For your reference, here are the key dates leading up to the AGM 2024:
- Friday, February 22nd – Visa support form
- Friday, March 8th – Notice of the AGM/agenda
- Friday, March 22nd – Deadline for amendments
- Friday, April 4th – Deadline to book/pay rooms
- Thursday, April 25th – Welcome Dinner
- Friday, April 26th – BWF Members’ Forum 2024
- Saturday, April 27th – 85th BWF AGM
Your Tasks – Get Ready
To ensure a smooth experience, please complete the following tasks:
- Decide on your delegate(s).
- Check the expiry date of their passports, which must have at least 6 months validity from the date of travel.
- Complete the Delegate Nomination Form and the Visa Support Form and submit them to Patricia at [email protected] no later than Friday, February 23rd.
- Check for available flights from Shuangliu International Airport (CTU) and Tianfu International Airport (TFU), as transport will only be provided to and from these airports.
- Coordinate with your Continental Confederation regarding their AGM schedule to plan your check-in/check-out at the official BWF host hotel.
- Once you have booked your flights, provide your flight details (arrival time, departure time, and flight number) so that we can send you an arrival/departure form in March.
If you need any assistance during this process, feel free to reach out to Patricia at [email protected]
FAQs
Q: How do I book my accommodation for the BWF AGM 2024?
A: You can book your accommodation either online with credit card payment or manually through a bank transfer. Please refer to the provided instructions for each option.
Q: Will I be reimbursed for my accommodation costs?
A: Yes, the BWF will reimburse the room cost for one delegate for three nights (or four nights if they also attend their Continental Confederation AGM in Chengdu). The reimbursement rate is USD 92 per night for the Standard King/Twin room.
Q: What are the check-in and check-out timings at the hotel?
A: The official check-in time is at 14:00 hrs, and check-out time is at 12:00 hrs. Early check-in and late check-out options are subject to availability.
Summary
In conclusion, the BWF AGM 2024 will be held at the Holiday Inn Chengdu City West, and it is crucial for each member to book their accommodation at the official hotel. Reimbursement for the Standard King/Twin room rate is available, and there are various room options to choose from. Remember to adhere to the key dates and complete the necessary forms as instructed. We are here to assist you throughout the process, so please don’t hesitate to reach out if you have any questions. Get ready for an unforgettable AGM experience!
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