The upcoming Annual General Meeting (AGM) in Chengdu on Saturday, April 27, 2024, is an exciting event for the Badminton World Federation (BWF). We are pleased to announce that there is one candidate for the elections to fill a casual vacancy on the Council. This candidate is Charlotte Dew-Hattens from Denmark.
Prepare for the BWF Annual General Meeting 2024
To ensure a smooth and successful AGM, there are a few tasks that need to be completed beforehand. If you haven’t done so already, please take a moment to complete the following:
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Delegate Nomination Form: Download the form from the AGM page on the BWF website and send it to Patricia Wong ([email protected]).
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Book Flights: Make arrangements for your delegate(s) to attend the AGM. Don’t forget to check if you are eligible for the Travel Grant for one delegate.
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Transportation: If you’re flying into Shuangliu International Airport (CTU) or Tianfu International Airport (TFU), transportation to and from the Holiday Inn will be provided.
Booking Accommodation
The official hotel for the AGM is the Holiday Inn Chengdu City West. Each member must book and pay for their accommodation at the official hotel. The deadline for booking is Friday, April 5, 2024. Please refer to the Notice of February 22 for all the details.
The BWF will reimburse the room cost for one delegate for three nights (or four nights if they also attend their Continental Confederation AGM in Chengdu). The reimbursement rate is USD92 per night for the Standard King/Twin room. Each room comes with two complimentary breakfasts, so delegates can share rooms (Twin option).
To book and pay for your accommodation, you have two options:
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Online Booking – Credit Card Payment: Follow the instructions provided on the website and provide your credit card details to secure your booking.
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Manual Booking – Bank Transfer Payment: Follow the instructions provided and send your booking request to the organizers. They will send you an invoice, which you can use when making a bank transfer payment.
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If you encounter any difficulties with the payment process, please reach out to Patricia Wong ([email protected]) for assistance.
Check-in/Check-out and Terms and Conditions
The official check-in time is 14:00 hrs, and the check-out time is 12:00 hrs. Please note that requests for early check-in are subject to availability. If you arrive to check in between 08:00 hrs and 14:00 hrs, a full-day surcharge will be applicable.
Late check-out between 14:00 hrs and 18:00 hrs will be charged at 50% of the room rate. Departures after 18:00 hrs will be charged at the full rate. Cancellations made after Monday, April 15, will result in a late cancellation charge equivalent to one night’s stay.
Upon check-in, the hotel will request a deposit of CNY500 (USD70) as a guarantee. This deposit does not cover additional expenses such as long-distance phone calls, room service, mini-bar, or laundry. If no deposit is paid, the mini-bar will be locked, and all service requests will need to be paid in cash.
Key Dates – Towards the AGM 2024
Mark your calendars for these important dates leading up to the AGM:
- Friday, March 8: Notice of the AGM and agenda will be sent out.
- Friday, March 22: Deadline for amendments.
- Friday, April 4: Deadline to book and pay for rooms.
- Thursday, April 25: Welcome Dinner.
- Friday, April 26: BWF Members’ Forum 2024.
- Saturday, April 27: 85th BWF AGM.
If you need any assistance or have any questions, please don’t hesitate to contact Patricia Wong ([email protected]).
FAQs
Q: How can I nominate a delegate for the AGM?
To nominate a delegate for the AGM, download the Delegate Nomination Form from the AGM page on the BWF website, and send it to Patricia Wong ([email protected]).
Q: How can I book my accommodation for the AGM?
There are two options for booking accommodation: online booking with credit card payment or manual booking with bank transfer payment. Follow the instructions provided on the website or contact Patricia Wong ([email protected]) for assistance.
Q: What is the reimbursement rate for accommodation?
The reimbursement rate for the Standard King/Twin room is USD92 per night. The BWF will reimburse the room cost for one delegate for three nights (or four nights if they also attend their Continental Confederation AGM in Chengdu).
Q: What are the check-in/check-out times?
The official check-in time is 14:00 hrs, and the check-out time is 12:00 hrs. Requests for early check-in are subject to availability. Late check-out between 14:00 hrs and 18:00 hrs will be charged at 50% of the room rate.
Q: What is the deposit required upon check-in?
The hotel will request a deposit of CNY500 (USD70) as a guarantee upon check-in. This deposit does not cover additional expenses such as long-distance phone calls, room service, mini-bar, or laundry.
Conclusion
We look forward to welcoming you to the AGM in Chengdu. Don’t forget to complete the necessary tasks and book your accommodation before the deadlines. If you have any questions or need assistance, please reach out to Patricia Wong ([email protected]).
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